Admin Manager
indiagold
India
Posted on Apr 2, 2026
About Us
indiagold has built a product & technology platform that enables regulated entities to launch or grow their asset backed products across geographies; without investing in operations, technology, people or taking any valuation, storage or transit risks.
Our use of deep-tech is changing how asset backed loans have been done traditionally. Some examples of our innovation are – lending against digital gold, 100% paperless/digital loan onboarding process, computer vision to test gold purity as opposed to manual testing, auto- scheduling of feet-on-street, customer self-onboarding, gold locker model to expand TAM & launch zero-touch gold loans, zero network business app & many more.
We are rapidly growing team passionate about solving massive challenges around financial well-being.
We are a rapidly growing organisation with empowered opportunities across Sales, Business Development, Partnerships, Sales Operations, Credit, Pricing, Customer Service, Business Product, Design, Product, Engineering, People & Finance across several cities. We value the right aptitude & attitude than past experience in a related role, so feel free to reach out if you believe we can be good for each other.
Job Description
Key Responsibilities
1) Office & Facilities Management (HO + Branches)
* Manage day-to-day office operations: housekeeping, pantry, security, maintenance, repairs, utilities.
* Ensure branch/admin readiness: office upkeep, signage/branding execution, basic infrastructure and supplies.
* Coordinate office moves, new site setup, expansion, and refurbishments.
2) Vendor Management & Procurement
* Own vendor lifecycle: sourcing, negotiation, onboarding, rate cards, SLAs, renewals, performance reviews.
* Manage procurement of all admin supplies/services: stationery, consumables, furniture, electronics (admin side), printing, courier, housekeeping, security, maintenance.
* Maintain cost discipline through competitive quotes, benchmarking, and periodic renegotiations.
3) Travel, Transport & Guest Management
* Administer travel booking and policies (air/hotel/local travel) for HO and business travel.
* Manage company transport/driver coordination (if applicable), local conveyance and reimbursement admin.
* Coordinate guest visits, meeting room management, and corporate events.
4) Asset Management & Inventory Controls
* Maintain asset register (laptops/phones/routers/furniture/branch equipment as applicable).
* Coordinate tagging, issuance, transfers, returns, AMC/warranty tracking, and periodic audits.
* Maintain inventory controls for consumables and branch supplies to avoid stock-outs.
5) Admin Compliance & Documentation Hygiene
* Ensure proper documentation for vendor invoices, POs, GRNs, payment approvals, and records.
* Support statutory/commercial admin requirements: lease agreements, renewals, vendor KYC, insurance (admin side), and coordination with finance/legal.
* Maintain admin SOPs and internal controls aligned with audit readiness.
6) People Support (Admin Side)
* Onboarding readiness: workspace, access cards, basic facilities checklist.
* Coordinate employee support for office-related issues and resolve within defined TAT.
Requirements
Required Qualifications & Experience
* 5to 10 years of admin/facilities experience (BFSI / retail / Fintech preferred)
* Strong vendor negotiation & SLA management skills
* Hands-on experience with procurement processes, invoice controls, and asset registers
* Comfortable with travel and managing multi-city requirements. * Proficient in Excel/Google Sheets; experience with ticketing/tools is a plus
Skills & Attributes
* High ownership, execution-first, and comfortable in ambiguity.
* Strong stakeholder management (Operations, Finance, HR, Branch teams).
* Process orientation: can build SOPs and controls without over-bureaucratizing.
* Cost consciousness with quality focus.
* High integrity and strong attention to detail.
Benefits
As per Industry Standards
